Get an Edge over Competition with Cognos – SharePoint 2016 Integration


Last updated on January 3, 2018

Praveen Kumar

Praveen Kumar AVP, Microsoft Services YASH Technologies

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There is no denying the fact that information is power. Business Intelligence (BI) has become an integral part of all businesses irrespective of size. BI helps to get timely, high-value, accurate and actionable business insights. IBM Cognos offers a range of smart components that can meet the different information requirements of a company.

Most medium and large sized companies already have a document management solution, which more often turns out to be Microsoft SharePoint. It is a strong portal that provides solution as an extendable platform for integration and communication of goals and achievements to the target audience across the organization. As a collaboration platform SharePoint is a preferred choice over Lotus Notes because of its intuitive business use of UI, the trademark of any Microsoft technology. It also provides the framework to integrate single sign-on for different applications across platforms including ERP systems.

Blending Cognos and SharePoint enables companies to leverage their features, which in turn adds to the efficiency of the business. The integration creates an environment where users can collaborate and work together to share information on a unified platform.

How to Integrate Cognos BI with SharePoint 2016?

IBM Cognos provides web parts for Microsoft SharePoint. To integrate with the existing portal solution the web parts are deployed to the SharePoint server. There are three types of web parts in IBM Cognos 2014:

  • Navigation – For navigating in the Cognos store
  • Viewer – Used to render Cognos report in the SharePoint page
  • Metadata- Column choice metadata/ term store based metadata to effectively retrieve the data from Cognos content store
  • Search – Search various reports available in the Cognos content store

Technical Steps to Integrate IBM Cognos with MS SharePoint 2016


  1. Deploy and configure IBM Cognos web parts by copying the web parts solution file from the Cognos server to the SharePoint server.
  2. Modify the web configuration file in SharePoint Server
  3. Add Cognos web parts to the SharePoint page
  4. Customize the contents of Cognos web parts

Apart from the steps mentioned above, there might be a need for other configurations, modification and deployments as per the business needs.

What Are The Implementation Impact On The Cognos & SharePoint Server?

The integration of IBM Cognos and MS SharePoint is seamless and hardly require any changes. No changes are done on the existing site but a new web application is created and some configuration changes are done in the SharePoint configuration files associated with the new application. Let’s see what impact it has on

IBM Cognos System:

  • No access of the SDK
  • No direct access of the IBM content store
  • No changes required to the IBM Cognos application tier
  • No architectural or topological changes in Cognos Server

MS SharePoint System:

  • No direct access to the MS SharePoint Database
  • No changes required to the SharePoint application tier
  • No architectural or topological changes in SharePoint Server
  • Functionality of MS SharePoint is applicable on the published Cognos Reports

It is crucial to choose a vendor who has expertise in IBM Cognos and MS SharePoint integration. Having implemented such projects is important for a vendor to be selected as a preferred vendor in this domain.

If you wish to learn more about the integration visit here

Praveen Kumar – Practice Head Microsoft Technologies @ YASH Technologies


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