Your Guide to Moving from Power BI Premium to Microsoft Fabric Capacity

What to know, how to plan, and where expert support makes all the difference

The Big Shift Is Here

With Microsoft ending renewals for Power BI Premium (P SKUs) after 2024, many organizations are now at a crossroads: what comes next?

The move to Microsoft Fabric (F SKUs) isn’t just a necessary shift—it’s a real opportunity. It’s a chance to rethink your entire analytics setup and ask: how can we make this smarter, faster, and more connected?

For teams already using Power BI, this isn’t just about swapping one product for another. It’s about stepping into a more unified, scalable model where data, engineering, and business goals finally speak the same language.

Microsoft Fabric brings it together—Power BI, data engineering, data science, real-time analytics, and orchestration—under one platform. Fully integrated. SaaS-based. Designed to simplify and supercharge your enterprise analytics.

What the Migration Involves

At the core, it comes down to reassigning Power BI workspaces to a Fabric capacity. This can be done in two ways:

• Manual Migration: Admins manually assign workspaces via the portal—either one-by-one, by user/group, or across the organization.
• Automated Tool: For larger environments, Microsoft offers an automated solution that uses Fabric REST APIs to migrate workspaces in bulk. It retains the capacity region/size and replicates most admin settings. However, specific configurations (like disaster recovery or notifications) still require manual work.

But here’s the real opportunity: this isn’t just about moving platforms. It’s a chance to clean up clutter, strengthen governance, unlock new features, and position your team for what’s next.

Why Fabric Capacity Matters

Migrating to Fabric capacity brings real advantages:

• Unified Platform: Seamlessly integrates Power BI with Azure Synapse, Data Factory, and other services on a single SaaS foundation.
• Flexible Licensing: Choose from pay-as-you-go or reserved pricing. Pause capacity to save costs. Use more granular SKUs to right-size your setup.
• Advanced Features: Tap into innovations like OneLake shortcuts, managed Spark endpoints, and improved governance controls.
• MACC Eligible: Fabric spend counts toward your Microsoft Azure Consumption Commitment.

What to Consider Before You Migrate

Taking the time to plan before you move will save time, money, and frustration later. Key areas to evaluate:

1 Asset Inventory

• How many workspaces, datasets, and reports are active?
• Are there unused, orphaned, or redundant assets that should be retired?

2 Governance & Security

• Are RLS/OLS and sensitivity labels correctly implemented?
• Is access structured around roles or business domains?

3 Capacity Planning

• What’s your current Premium usage?
• Which Fabric SKU balances performance and cost?

4 Workspace Design

• Are your current workspaces following best practices?
• Could they be realigned to match Fabric’s domain-based model?

5 Organizational Readiness

• Are users and admins familiar with Fabric’s expanded capabilities?
• Will training be needed to support the new environment?

6 Monitoring & Cost Control

• Do you have visibility into capacity use and refresh behavior?
• Will you need safeguards to avoid cost overruns?

Understanding the Migration Paths

Microsoft supports two methods of migration—each with pros and cons:

What the Automated Tool Handles

The automated migration option is fast and straightforward:

• Initiated via the Fabric Admin Portal
• Converts P SKUs (e.g., P1) to equivalent F SKUs (e.g., F64)
• Keeps capacity IDs, URLs, APIs, refreshes, and permissions intact
• Requires no rework of reports or semantic models

It’s best suited for teams that prioritize speed and continuity, assuming the existing setup is clean and well-managed.

Best Practices for a Strong Migration

To future-proof your analytics environment:

Start with a Health Check

• Inventory all content. Identify stale, duplicate, or underused assets.

Pick the Right Migration Approach

• Use automation for speed. Go manual if you need to clean up or realign governance.

Restructure with Intention

• Organize workspaces by domain or function. Define naming conventions and ownership.

Enable Fabric Workloads

Build a roadmap for using:

• Lakehouse for data modeling
• DirectLake for fast queries
• Pipelines for orchestration
• Real-Time Analytics for streaming data

Train and Monitor

• Educate admins and power users. Use monitoring tools to track usage and cost.

How YASH Technologies Can Help

YASH helps organizations treat migration not as a chore, but as a strategic upgrade.

What We Offer:

• Pre-Migration Planning: Asset inventory, capacity sizing, and guidance on the best migration path
• Migration Execution: Full implementation, validation, and continuity testing
• Governance and Optimization: Workspace realignment, RBAC setup, and enablement of Fabric features
• User Enablement: Admin and user training, documentation, and long-term support

Why Choose YASH?

YASH Technologies is a Microsoft Fabric Featured Partner and a Specialized Partner in Analytics with Azure, bringing deep, hands-on expertise across Power BI, Azure Synapse, Data Factory, and Fabric workloads. Our proprietary frameworks and best practices accelerate transitions, ensuring clarity, governance, and performance. With strategic advisory and technical execution delivered through a single, integrated partnership, we help you move quickly and confidently.

Plan Smart. Migrate Smooth. Modernize Fully.

Microsoft’s deadline sets the timeline, but how you approach the migration is entirely up to you.

With the right strategy and partner, this becomes more than a transition—it’s your chance to reset, streamline, and elevate your entire analytics ecosystem.

Start with a Fabric Migration Readiness Consultation.

Connect with us today at info@yash.com.

• Microsoft
• Microsoft Fabric
• Power BI Premium