Success Story.

Unified Engineering Document Platform for a Leading Air Compressor Manufacturer

The client is a prominent American manufacturer specializing in rotary screw air compressors for commercial and industrial use. Their product portfolio includes portable diesel-powered compressors for vehicles and stationary systems for fixed installations.

Engagement Snapshot

Industry Headquarters Project Technologies

Manufacturing USA Microsoft Forms, Power Automate, SharePoint, SAP, Azure

Industry	Headquarters	Project Technologies
Manufacturing	USA	Microsoft Forms, Power Automate, SharePoint, SAP, Azure

Business Challenge

The client faced significant challenges in technical documentation management and accessibility. Their legacy Team Centre Product Lifecycle system was fragmented, making it difficult for Operators, Engineers, and Administrators to access and manage engineering drawings efficiently. Key pain points included:

A need to replace the legacy system with a unified platform for technical documentation.
Requirements for watermarking, document preview, multi-search, and bulk download (zip format).
Implementation of a user access matrix for robust access control.
Integration with SAP for document search—without requiring individual SAP licenses.
Global accessibility, especially for China-based users who relied on a legacy TCD system.

Solution

YASH Technologies designed and delivered a robust technical documentation platform using Power Apps, Power Automate, SharePoint, SAP, and Azure services. The solution included:

Unified Search Interface: Allowed users to search and preview engineering drawings with multiple filter options.
Role-Based Access: Operators and Engineers could search and download; Administrators managed user access and configurations.
SAP Integration: Synchronized engineering drawings from SAP to SharePoint via Azure scheduled jobs, ensuring up-to-date documentation without SAP license dependency.
Secure Document Handling: Enabled downloads with watermarks for enhanced security.
Bulk Download Capability: Users could select multiple documents and download them as a single zip file.
Responsive Design: Optimized for desktops, iPads, and mobile devices.
Metadata Search: Simplified searching by allowing users to paste metadata from Excel directly into the search box.

Benefits

The new platform delivered substantial business value:

Intuitive User Experience

A user-friendly interface improved document search and retrieval, enhancing overall satisfaction.

Time Savings

Multi-document search and zip download streamlined workflows and saved valuable time.

Enhanced Security

Watermarking added an extra layer of protection to sensitive engineering drawings.

Device Flexibility

Responsive design ensured seamless access across desktops, tablets, and smartphones.

Simplified Search

Metadata copy-paste reduced manual entry, making searches faster and more accurate.

Global Accessibility

Centralized documentation enabled users in all regions, including China, to access up-to-date drawings without reliance on local legacy systems.

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